Take a look at the areas you need to consider when planning a party. Just click on the word for some helpful planning tips.

PARTY PLANNING TIPS

Tent Size

Seating

Outdoor Party

Beverage Guide (includes liquor, beer and wine information)

TIPS FOR A WEDDING AND RECEPTION

Guest List

Invitations

TENT SIZE

Use the chart below for an estimate tent size you may need. Be sure to ask your party rental professionals before renting a tent.

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SEATING

Round Tables- 54" minimum between tables; 10 square feet per person.

Long Tables- 60" minimum between tables; 8 square feet per person.

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OUTDOOR PARTY

Outdoor parties can be wonderful. More room for your guests and less craziness in your home. Things to consider when planning an outdoor party are:

1. You may want to rent a canopy or tent. If you have a large number of guests and it starts raining then imagine all those people filing their way inside your home. Also outdoor nature, birds etc are important to keep in mind.

2. Do you want a buffet style or sit down dinner. Remember you need dishes, utensils, glasses, napkins and table clothes. Don't forget tables and chairs. You could have buffet style with a barbeque.

3. Theme parties are fun. Pick a theme and have your food dishes and decorations reflect the theme. You can even have your invitations for your specific theme.

4. Entertainment could be music and or games such as volleyball, badminton, crochet and much more.

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BEVERAGE GUIDE

 

Makes # of Cups of coffee	Number of cups of coffee grounds to use
15	1
30	2
60	4
90	6

Wines, what do I serve?

Always have ready to serve red, white, and rose wines with your meal. Red wine is great with meats however not all individuals like red wine so it is necessary to have the option of the above wines.

How much liquor do I need to buy?

The first thing to figure out before you buy the liquor is what is the most common liquor do your friends and family like. Then how many quests will be attending my party. Multiple the number of guests by 2, then multiple that number by the number of hours your party will be. Example 30 guests x 2= 60. Then take that answer 60 x 4 hours=240. That is the approximate number of drinks that will be consumed during your party. Take a look at the chart below:

 

Liquor (hard)	Approximately 25 mixed drinks per quart
Champagne	1 case will serve approximately 75-80 drinks. (case is 12 bottles)
Wine	Approximately 6 glasses ( 750 ml)
Punch	1 gallon of punch serves approximately 25 people.

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Guest List

Be sure to start your guest list at least 4 months before your wedding. Keep a list of your invites and a list of your future spouse. Keep the list current.

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Wedding Invitations

Wedding invitations should be ordered 2 months before your wedding date and should be mailed 1 month before your wedding date. Allow two weeks for replies as this will give you ample time to tell your caterer the number of guests that will be attending.

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